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A Teacher’s Guide to Offline Google Slides

Google Slides is available offline. Learn how to enable offline Google Slides to ensure you have access to your presentations and activities.
A Teacher’s Guide to Offline Google Slides

In the ever-evolving landscape of educational technology, adaptability is key. Google Slides, a popular tool for creating presentations, offers a powerful offline mode that can revolutionize how teachers utilize this versatile platform. Whether you’re faced with unreliable internet access or simply prefer the flexibility of working offline, mastering Google Slides offline mode can significantly improve your experience with using Google Slides. 

AI generated image when prompted to create an offline computer image that looks "googley"

What is Offline Google Slides?

Offline Google Slides is a feature that allows you to access, create, edit, and present your Google Slides presentations even without an internet connection. This is achieved through a synchronization process that makes your selected presentations available on your device for offline use. Once you regain connectivity, any changes you made offline are automatically synced back to your Google Drive.

Learn More about Google Slides from Teacher Tech

How to Enable Offline Mode in Google Slides

Enabling offline mode involves a few simple steps:

Ensure Offline Sync is Enabled

In Google Drive, select the settings cog in the upper right. Navigate to the “Offline” section and check the box. This enables offline access for all compatible Google Drive files, including Google Slides.

Keyboard shortcuts in Drive change August 2024. Use Control Shift S to access settings or click on the settings cog.

Make Specific Slides Available Offline

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Google Drive

You can selectively choose which presentations you want to access without internet. In Google Drive, click the 3 dots on the right hand side and select “Make available offline.”

Google Slides

Within an individual Google Slides, use the File menu to select “Make available offline.” 

It's important to note that this setting may not automatically apply to all your presentations, so be sure to enable it for each presentation you want to use offline.

What You Can and Cannot Do Offline

While offline mode provides substantial functionality, it’s important to understand its limitations. Here’s a breakdown of what you can and cannot do:

Available Offline Google Slides

  • Create New Presentations: Start from scratch and design new slides offline.
  • Edit Existing Presentations: Modify text, rearrange slides, add images from your device, and format text.
  • Add Animations and Transitions: Enhance your presentation with visual effects.
  • Present Slides: Deliver your presentation seamlessly without relying on internet access.

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Not Available Offline

  • Real-Time Collaboration: You cannot collaborate simultaneously with others in real-time.
  • Insert Online Videos or Images: You can only add media files stored on your device.
  • Use Add-ons: Most Google Slides add-ons require internet access to function.
  • Publish to the Web: Sharing your presentation online is not possible until you reconnect.

Google Slides Add-on
Randomize Slides

Collects NO User Data

Randomly shuffle slides in a Google Slides™ presentation.

Helpful in classrooms where students collaborate on the same Slides to allow for randomized sharing. 

Google Slides Homepage

On the Google Slides homepage the presentations that have been made available offline will have a distinctive icon next to them – a circular check indicating that they are ready for offline use. This visual cue makes it easy to spot your offline-enabled presentations at a glance.

When You Reconnect: Syncing Your Changes

Once you regain internet access, Google Slides automatically syncs your offline changes with your Google Drive. Any conflicts that arise due to simultaneous editing are usually resolved by keeping both versions with clear labels. This seamless synchronization ensures that your offline work is not lost and that you can continue collaborating with others online.

Take Advantage of Offline Google Slides

Whether you or your students need offline access at school or away from school, offline Google Slides provides a versatile solution for uninterrupted creativity and learning. Encourage your students to enable offline mode for their work and projects, empowering them to take ownership of their learning journey, regardless of where it takes them.  And remember, while the steps to enable offline mode are the same for Google Docs and Sheets, Google Forms is not currently available offline.

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