End of the Year: Archive
You made it! Another school year successfully under your belt. Before you go off and enjoy your well deserved summer vacation you may want to do a little end of the year maintenance on your Google Classroom classes. Check out this previous blog post on 3 Things to Wrap Up Google Classroom for the Summer.
Do not delete your class and assignments, you want to be able to reuse them next year! Even if you archive a class you can reuse the assignments from that class.
Go to the class tiles page: classroom.google.com. Locate the 3 dots in the upper right hand corner. This is the “More options” menu. Click on the 3 dots and choose “Archive.” Click here for more information on archiving classes.
3 Lines Menu
When you archive a class your class is not deleted or lost. It is simply located under “Archived classes.” Click on the 3 lines menu in the upper left hand corner and select “Archived classes” at the bottom.
Documents Are Not In Google Classroom
A paradigm shift to remember is that nothing is attached in Google Classroom. Everything is linked from Google Drive. Archiving a class in Google Classroom shuts down the ability for students to submit work to the class. However, any documents linked in an assignment are still in Google Drive. The documents in the student’s Google Classroom folder at the end of the year are still in their folder. The documents in your Google Drive are still in your Google Drive.
Create an Awesome Assignments Class
In that class click the Create button on the Classwork page and “Reuse post.” This will allow you to choose from a list of classes, including archived classes. Choose the class you just archived!
Which assignments were amazing and you would probably reuse next year? Reuse them. Remember that the “attachments” in the assignments are NOT attached. They are linked from Google Drive. You do NOT want to make copies of things in your Google Drive. This just makes a giant mess of documents with the same name. UNCHECK the “Create new copies of all attachments” checkbox.
Immediately the assignment opens for edit. This is the perfect time to reflect on how the assignment could be improved. What would you do differently? How would you reword the directions? What additional resources might your students benefit from?
Click Attachment Titles
Any “attachments” are really just links to Google Drive. Click on the “attachment” title and launch the document from Google Drive. Change dates and update information. Use the SAME document every year!
Do not make copies!! For Google Apps use the File menu and choose “Version history.” Restore the document to a version that does not have student edits on it. Then it is fresh and ready to go for next year. In the case of a Google Form, go to the Responses tab and click on the 3 dots menu. This will give you the option to “Delete all responses.” This makes your form ready to go for next year! Do not make copies! Reuse!!
Assign the assignment to the awesome assignments class with no students.
Create a new class for your new students. Use the “Reuse post” option to reuse assignments from your “Awesome assignments” class. This way you know they are already updated and you do not have to scroll through all the assignments you had last year.
Next year, consider making a new Google Classroom class every unit or every 6 weeks. Then archive throughout the school year. This makes it easier to reuse your posts from the previous year since you do not have to scroll through the entire last year’s assignment list.