If you are using Google Classroom you may want to consider adding a permalink to a Google Hangout (GHO) onto the “About” section of Google Classroom. This creates a permanent video call that you can use for office hours, to schedule informal meetings with students or for having tutoring hours.
In Google Classroom there are 3 sections: STREAM, STUDENTS, and ABOUT. The 3rd section allows you to post information about the class in general along with materials such as the syllabus, link to the classroom or school website, office hours and tutoring.
In Google Calendar (http://calendar.google.com) you can set the settings to always create a video conference link.
The settings screen has a lot of options. Scroll way down to find “Automatically add video calls to events I create:” and make sure this is set to “Yes.” Click on the “Save” button down at the bottom.
Create Office Hours
Double check that a video invite was created. You can also write a description for the event you are creating. Click “save.”
In Google Calendar click on the event to open the event options. It should now show “Join video call” as a hyperlink. Click on this link to launch Google Hangout. If this is your first time launching Google Hangout you will need to install the plugin.
Copy the Jump In Link
Title Your Materials
Title your materials appropriately for the resource you are adding. There are many reasons you may want to provide a permalink to a Google Hangout. Office hours being one, but how about a video chat room for students to meet up in when they want to help each other study?
Paste the Link
This link should be active all year. Tell students to meet you in your virtual office and they will use the same link to get there every time. Students simply log into Google Classroom, click on “ABOUT” and link to the virtual office hours.