Teacher Tech blog with Alice Keeler

Paperless Is Not a Pedagogy

Alice Keeler

Create Contact Groups to Share Google Docs With

Create Contact Groups to Share Google Docs With

google contacts

If you are using Google Drive you may have had reason to want to share a document with a group of people. I suggest creating a folder and sharing the folder with the group of people, but there are reasons you would just like to have a contact group.


Go to http://google.com/contacts to see your contact list. It will show you your circles as well.

New Group

On the left hand side towards the bottom is the option to create a “New Group…” Click on this option.

New Group Google Contacts


Group Creation

There are a lot of different types of groups you may want to create. One for your grade level team. One for your students. If you are differentiating for your class you may have need to share a Google document with a subset of your class. You may want to create a group of your parents.
Create a Google Group

Click on Group

Underneath “My Contacts” you will find your group listed. Click on the group. It should be empty.
choose your group

Add Contacts

At the top of the group is an icon of a man with a plus indicating you can add people to the group. Notice when you hover over the icon a help tip tells you that you are adding contacts to that particular group.
add to the group

In the box that appears you can copy and paste the email addresses of everyone in your group. I usually obtain these by having said people fill out a Google Form. You can also type their email addresses in manually. You can use a comma and a spacebar after each email to allow you to enter multiple email addresses in at once.

Press Enter

Pressing enter will submit the contacts to the group.
contacts added

Use in Gmail

In Gmail you can start typing the title of the group you created and it will auto populate the group for you to choose. This will allow you to send an email to your entire group easily.
start typing

Use in Google Docs

If you want to share a document with a group, click on the blue share button in the upper right hand corner of the document.

In the sharing settings you are able to type in the names of individuals you wish to share the document with. You are also able to share the document with a group you have created.
invite a group in a google doc

Edit the Group

Go back to http://google.com/contacts to add or remove people from the group. You can also right click on the group name on the left hand side to delete the group.
delete google group

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4 thoughts on “Create Contact Groups to Share Google Docs With

  1. Alice, do you know of any way to get around the 5 group per week creation limit? I need to get set up with 12 groups ASAP – and waiting 3 weeks to do that is painful. If i invite another admin – can they add additional groups within the 1 week window? Or is there some other way to do this? Thanks you!

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