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Create a Google Drive Folder for Each Student

Posted on December 1, 2015June 14, 2021 by Alice Keeler
Create Student Folders in Google Drive

A teacher was having her students work on an ongoing project where the students would save multiple documents to a folder in Google Drive. To make this process easier, I wrote a Google Apps Script file to automatically create and share the folders with the students.

Template

alicekeeler.com/makefolders

Directions

The template above will prompt you to make a copy of a spreadsheet. Rename the spreadsheet to something meaningful. Paste your class roster into column A and the student email addresses into column B.

Folder Maker Add-On

Use the Add-On menu to locate “Folder Maker.”
Make folders

Press the button in the sidebar menu to generate a folder for each student in your Google Drive.

Spreadsheet List

In the spreadsheet the link to each folder is created. This gives you an easy way to access each students folder. make folders links

Since each folder is only shared with the teacher and the single student, sharing the list of links with the class does not jeopardize student privacy. Students can find their name on the list and click on their link. Students can add this folder to their Google Drive to make it easy for them to add documents to the folder. Any documents added to the folder will automatically be shared with the teacher.

Related

Related Alice Keeler Blog Posts:

  1. Google Drive: Students Turn In a Folder
  2. Create a List of Rubrics – Automagically
  3. Google Classroom: Create Group Documents
  4. Let’s Play Add-on – Students Collaborating on the Same Doc

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Paper Does Not Have a Keyword Search
Previous Post:
List Scramble: Create Sublists of a Vocabulary List

24 thoughts on “Create a Google Drive Folder for Each Student”

  1. Pingback: “Create a Google Drive Folder for Each Student” ht… | Daniel Pajuelo Vázquez, sm
  2. Cheryl says:
    December 1, 2015 at 2:14 pm

    For some reason, I couldn’t get the create folders add on to work. I must be doing something wrong!

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    1. admin says:
      March 29, 2016 at 1:20 pm

      Try it on a gmail account. Your apps domain manager may be blocking it.

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  3. Jacque says:
    December 18, 2015 at 8:43 am

    Thank you for posting this. When I click “add-on” and start the folder maker, I get a message saying “running script” at the top that just sits there. Nothing else happens. Do you have any idea why that may be?

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    1. admin says:
      December 18, 2015 at 7:04 pm

      sometimes apps script is slow to load. Try it on an @gmail.com account instead of your school account. Sometimes the domain apps manager restricts some 3rd party apps.

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  4. Melisa says:
    January 8, 2016 at 7:33 pm

    Your directions were excellent–like magic! Now, if I had to made adjustments (new students enroll, email changes) will updating the spreadsheet be reflected in the folders or do I have to delete everything and start over? Thanks. (sorry of this shows up twice–looks like everything froze up from my end)

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    1. admin says:
      March 29, 2016 at 1:18 pm

      The spreadsheet does not take into account any updates. It’s a one time thing. Running the script a second time will result in duplicate folders.

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  5. Pingback: Creating Folders For Your Students In Google Drive - MrAdamPE
  6. Diana Sullivan says:
    May 21, 2016 at 7:33 am

    Thanks, Alice. I had my students create a folder shared with me in their Google Drive. Is it more advantageous to use the script?

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    1. admin says:
      May 21, 2016 at 8:40 am

      Nope other than you making sure everyone has one. In general, I think we should not do for kids what they can do for themselves, EVEN IF IT IS EASIER FOR US! I would rather spend the instructional minutes having kids do for themselves rather than me working for them.

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  7. Melisa says:
    October 6, 2016 at 8:08 pm

    Hello! I’ve been successfully using this for a number of terms but am having a lot of trouble this time around. I have a roster of 16 students. The folder maker creates folders for 5 students, throws student #6’s folder loose into my drive, and hen stops running. I wonder if you have any idea why that might be? Thanks,

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    1. admin says:
      January 24, 2017 at 5:59 pm

      Probably an issue with the email

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  8. Nikki says:
    December 17, 2016 at 3:29 pm

    I love this, but I can’t get it to automatically create the folders for the students. What am I doing wrong?

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    1. admin says:
      January 15, 2017 at 3:08 pm

      Try it on a Gmail account, your admin may have blocked DriveApp

      Log in to Reply
  9. Jes McLenna says:
    June 18, 2017 at 8:53 am

    Hello Alice,
    Quick question; is there a way to create sub-folders within the folder created for students? Would I be able to create a template of folders within folders for each individual student, and still have access to them? I’m hoping to get fifth graders started on managing their own google drive projects and research.

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    1. admin says:
      June 22, 2017 at 6:07 pm

      Sure.

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  10. Marcus says:
    May 24, 2018 at 10:28 am

    Hi there, I’m not finding Folder Maker in add on’s. Is it still out there somewhere?

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    1. admin says:
      June 14, 2018 at 4:01 pm

      You have to use my template.

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  11. ricard0quir0z says:
    January 7, 2020 at 11:29 pm

    Worked like a charm! Thank you very much Alice, your template will help me a lot this next semester

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  12. Angie says:
    March 30, 2020 at 7:25 pm

    Hi, Alice. The Folder Maker was working great for me but then it just stopped with 22 more student folders to go. I’m not sure what to do. Can you please tell me how to remedy this? Thank you so much!

    Log in to Reply
    1. admin says:
      March 30, 2020 at 7:33 pm

      Run it again. Apps Script only runs for 5minutes.

      Log in to Reply
  13. Brian Bowles says:
    May 8, 2020 at 7:44 am

    Hi! I’m wondering if there is a quick & easy way to add a group of teachers/admins access to each folder: We’re creating a video yearbook for our 8th graders. I want to make a folder for each student to upload their favorite pictures, memories, or quotes and allow their teachers to upload samples of work, pictures, etc.
    Thanks for all that you do!

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    1. admin says:
      May 8, 2020 at 11:14 am

      Put all the sub folders Into a master folder shared with the admin.

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  14. msnodgrass50 says:
    August 10, 2020 at 12:07 pm

    This is pretty awesome! Thank you for creating it and sharing!

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Alice Keeler is a mom of 5. Current High School math teacher. Developer for Schoolytics.com. Google Certified Innovator, Microsoft Innovative Educator, Google Cloud Innovator Champion, and Google Developer Expert. Founder of #coffeeEDU
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Alice Keeler: Mom of 5. Current High School math teacher. Developer for Schoolytics. Founder #coffeeEDU. Google Certified Innovator. Microsoft Innovative Educator. Google Developer Expert. EdTech Specialist.

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