Teacher Tech blog with Alice Keeler

Paperless Is Not a Pedagogy

Alice Keeler

Google Classroom: Sorting Student Scores by Student Last Name

Google Classroom: Sorting Student Scores by Student Last Name

Google Classroom Grade Export

For now, Google Classroom sorts students by their first name. This of course does not match how the students are listed on our rosters or in our gradebooks. If you are putting student scores into Google Classroom you can export the scores, per assignment.

Click on Download

Google Classroom Download Grades

Go into the assignment in Google Classroom. Click the “Download” button to download a CSV file. If you open the file it will open in an Excel spreadsheet.

Google Sheets

If you prefer to use Google Sheets you can drag the CSV file into Google Drive. Right click on the grades.csv file and choose to “Open with” “Google Sheets.”
right click on file in google drive

Insert Columns

For both Excel and Google Sheets you will want to insert blank columns to the right of the name column. You are going to separate the first and last name into the blank columns.  I would recommend 3-5 blank columns. You need enough columns to account for students with two last names or extra middle initials.
insert blank columns

Google Sheets

Freeze the top row.

In the B column write this formula =Split(A2,” “) into cell B2. This will split up the names at the spacebar. Press enter.
Screen Shot 2014-09-16 at 1.56.56 PM

Click back on cell B2 and double click on the fill down square in the bottom right hand corner of the cell. This will copy the formula down to the bottom of the student roster list.
double click fill down


If you opened the CSV file in Excel you will need to select “Text to Columns” from the data tab and choose the space as the delimiter.

Sort by Column C

Column C should be the student last names. In Google Sheets you can hover over the column indicator to reveal a drop down arrow. Choose to “Sort sheet A->Z.” Now your grades are listed alphabetically by last name.
google sheets sort A to Z


Excel users will go to the “Data” tab in the ribbon and choose the “Sort” icon.

5 Easy Steps for Teaching with Digital Tools

Introducing digital tools into your teaching can seem challenging at first. There are many tools out there, and it might feel like there’s a lot to learn. But with easy steps for teaching with digital tools, you can start simply and gradually. There’s no need to dive in all at once – just take it one step at a time. Taking easy steps for teaching with digital tools starts with trying something!

Read More »
Students Prepare to Present

Help Your Students Prepare to Present

Maximize student success in presentations with ‘Speaker Notes by AliceKeeler,’ the ideal Google Slides add-on. Enhance how students prepare to present with easy transfer of speaker notes to Google Docs, promoting effective communication skills. Dive into the world of engaging, technology-aided presentations and empower students to shine in their academic endeavors. Discover the key to transforming student presentations into interactive, skill-building experiences.

Read More »

Infographic 7 Basic Steps for a Google Form

New to using Google Forms? This tool is essential for teachers to not only save time but to be adaptive to student needs. Use Forms to survey students, play games, personalize instruction, and assessment. This infographic on the 7 basic steps for a Google Form will help you get started.

Read More »

Online Workshop: Get Your Add-on Published

How can you make Google Workspace (Docs/Sheets/Slides) even better? You can create custom Add-ons with Google Apps Script. Wondering How to Get Your Google Workspace Add-on Published? Join Alice Keeler, Google Developer Expert, to learn the steps to get your Add-on officially published.

Read More »

3 thoughts on “Google Classroom: Sorting Student Scores by Student Last Name

  1. If you know your school’s Google Apps Administrator, see if they’d be willing to switch the way the students names are entered as Google users. I’m the Admin for my school and figured out that if I put my students’ last names (followed by a comma) in the “First Name” field and put their first names in the “Last Name” field the students names will alphabetize by last name.

    For example,
    First Name: Cullen,
    Last Name: Deborah
    Will appear and sort as: Cullen, Deborah

    I’m only working with <200 students though, so this trick may not work for everyone.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.