Note: This blog post is for the old Google Forms. The process is the SAME but the clicks are different. Check out this updated blog post.
Hopefully, you have figured out by now that Google Forms is the best thing since sliced bread. If you are trying to be paperless, Google Forms is a must have. Not only are you paperless but all of your information is typed and in a single location. No more shuffling or losing papers. The data from the Google Form goes to a Google spreadsheet. Once your information is in a spreadsheet the things you can do with it are nearly limitless. How many times have you dug through a stack of papers to find one kid’s name only to confirm that it is missing. Instead use Control F (Find) on the spreadsheet and know in seconds if the student submitted answers or not.
Now that you have made all of these awesome Google Forms and spreadsheets this year, how do you get ready for next year? Do not remake all of your forms, you can reuse them!
You can find all of your Google Forms by going to Google Drive (http://drive.google.com) and doing a search to locate all of my Forms that I edited this year.
type:form owner:me after:2014-08-14
In the search, I look for Forms that I created and were edited after the start of the school year.
In the Google Form edit screen use the “Responses” menu to “Delete all responses.” This only deletes the responses from the Google Form. This does NOT delete the data on the spreadsheet. Google Forms sends a copy of the responses to a Google Spreadsheet, those responses will remain on the spreadsheet.
In the edit screen of the Google Form, go back to the “Responses” menu and choose to “Unlink form.” This will disconnect the spreadsheet from the Google Form. At this point, the new responses would only be captured in the Google Form.
Make a Copy
I like to make a copy of the spreadsheet with the responses and add the school year to the title. This allows me to archive the answers. I have an archive folder I drag these copies into. This is optional.
Once you’ve unlinked the spreadsheet you will want to connect back to the spreadsheet. You can connect the Google Form to any spreadsheet you have. I like to reconnect it back to the same spreadsheet I was using before. A new tab will be created and responses will go onto the new tab. Your old responses are on a different tab. You can delete that tab if you desire.
Once you’ve deleted responses from the Google Form and reconnected the Form to the spreadsheet your Form is fresh as a daisy and ready to be reused for next year.