Sharing folders in Google Drive allows you to easily share multiple files without having to remember the email addresses of everyone in your class or on your team. The advantage to sharing a folder rather than sharing files is that it is a one time sharing. Once the folder is shared, anything placed in the folder will automatically be shared. This helps to ensure that anyone who needs information about your project or class always have the complete and current list of document.
If you would like a folder within a folder, first go to the folder you want to put the new folder in. Clicking “New” and choosing folder will place that folder within the folder you have open. You can also drag a folder into another folder if you would like to.
Type in Email Addresses
By default the folder is private. The exception to this is if you create the folder within another folder that is not private, the sub folder takes on the sharing settings of the parent folder.
You can click on the word “Change” if you would like to change the folder from being private. This is important if you’re trying to share a collection of files with parents or other non collaborators.
At the bottom of the share screen is an option to input the email address of collaborators. If you are sharing with a large group of collaborators, such as a classroom of students, use a Google Form to collect the email addresses so you can copy and paste the emails rather than typing them.
Link to Share
The link at the top of the share screen is the link you can use to share with people who are not explicit collaborators with documents in the folder.
Add to Drive
Collaborators who you explicitly shared the folder with will want to make sure that they add the folder to “My Drive.” They will find the folder under “Incoming” on the left hand side. Hovering over the shared folder in the “Incoming” list will show an icon to allow the collaborator to add the folder to their Drive. For more information link to my blog post on sharing files in Google Drive.